For Sponsorship Opportunities, click HERE. See Terms and Conditions for all sponsors below:
SPONSOR Terms and Conditions
All sponsorships will be awarded on a first come, first served basis. Be There Online Conference (BTO) retains the right to reject any sponsor that it deems inappropriate.
The sponsor must provide the sponsorship funds, logo image (in the format required by BTO) and other details required (such as correct use of the sponsor’s name, trademarks etc) to BTO within 10 days of receipt of acceptance.
Sponsorships cannot be processed without payment. Funds must be payable in US dollars. All payments should be made online at our website. Refunds are not available for sponsorships. E-mail: info (at) bethereonline.org for sponsorship packages outside the ones listed here.
The sponsorship fee does not include free conference registration unless specifically stated in the sponsorship opportunity details.
All sponsorship materials must be submitted before September 15, 2011 to ensure inclusion in productions schedule. Sponsorship pledges after this date may still be accepted with caveats.
Sponsors may not sublet, assign or apportion any part of the item(s) sponsored nor represent advertise or distribute literature or materials for the products or services of any other firm or organization except as approved by BTO.
BTO will not be liable for damage or loss to a sponsor’s properties through fire, theft, accident, or any other cause, whether the result of negligence or otherwise. No part of an exhibit and no signs or other materials may be pasted, nailed, or otherwise affixed to walls, doors or other surfaces in a way that mars or defaces the premises or equipment and furnishings. Damage from failure to observe this notice is payable by the sponsor.
Sponsors are allowed to sponsor single or multiple items/events.
For sponsorship opportunities that include signage please note – Signage space may be limited. BTO will inform each sponsor of the maximum size, number of signs etc.
If a sponsor wants to negotiate for a higher priced item (e.g., higher quality shirt, bag, menu etc) than BTOC has budgeted for then the sponsor must pay any additional cost for that item in additional to the applicable sponsorship fee.
There are no refunds for cancellations by exhibitors/sponsors. If an exhibitor/sponsor cancels at any time, for any reason, the exhibitor/sponsor will be responsible for the entire Exhibitor/Sponsorship fee. BTO reserves the right to relocate or reschedule programs. If rescheduled conference does not mesh with the exhibitor’s/sponsor’s needs or schedule, the exhibitor/sponsor may elect to seek a credit to be used on any BTO conference, valid for three years from the date of the originally scheduled conference dates.
The Exhibitor/Sponsor understands that neither BTO, LLC nor the Facility maintain insurance covering the Exhibitor’s/Sponsor’s liability or property. It is up to the Exhibitor/Sponsor to carry appropriate insurance.
*Please email info (at) bethereonline.org
BTO reserves the right to make changes to the events agenda. Unforeseen circumstances may result in the substitution of a presentation, venue, topic or speaker. BTO reserves the right to reject or rescind any registration and return registration fees accordingly. Registrant, speaker, sponsor or other attendee or agent assumes all risks incidental to participation in all event activities, including loss or damage to property and/or personal injury. BTO’s total liability shall be limited to the amount of fees received, if any, from a particular registrant. BTO takes photos and videotapes of this event, by attending you give permission to use images taken at the conference, as well as any written comments on our evaluation forms in advertising and promotion for BTO.
Cancellations and Substitutions
If you must cancel for any reason, notify us via email by September 1, 2011. Your registration will be refunded less a $200 processing fee. Cancellations after September 1, 2011 are non-refundable. If you cannot attend the event due to unforeseen circumstances, you may transfer your registration to another person, or another BTO conference. Questions regarding cancellations and substitutions should be directed via email to info (at) bethereonline.org.
